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Company Picnic | Dos & Don’ts for Planning a Fun Appreciation Event

Company Picnic | Dos & Don’ts for Planning an Appreciation Event

At Peak Party Rentals, we understand the importance of showing appreciation to your hardworking team. A casual company picnic is not only a great way to express gratitude. It can also boost employee morale, encourage collaboration, and foster a sense of belonging. And as we approach the summer season, now is the perfect time to start planning a memorable appreciation event. Keep reading for a list of do’s and don’ts that will ensure your outdoor company picnic is a resounding success!

Do: Book a Company Picnic Tent

One of the first items you should secure for an outdoor company picnic is a tent. Whether it’s a scorching summer day or there is rain in the forecast, having a sturdy event tent ensures that your employees and their families can remain comfortable. A large shade tent is the perfect place to sit back and relax, where they can enjoy the festivities without worrying about sunburn or getting wet.

Don't: Skip on Comfort Measures

While being outdoors is the highlight of a company picnic, it’s crucial to consider the comfort of your attendees. Don’t let extreme temperatures dampen the mood. Invest in climate control options, such as mounted tent fans, to keep everyone comfortable throughout the day. Additionally, take care to rent plenty of tables and chairs for everyone to be able to sit down and relax or enjoy a meal.

Do: Have an Open Bar

A well-stocked portable bar can be the life of the party at your company picnic. It’s a great way to encourage relaxation and camaraderie among your team members. As well as to get the point across that this event is the opposite from formal, and meant for employees to enjoy themselves. From refreshing cocktails to ice-cold beers, make sure there’s something for everyone to enjoy.

Don't: Forget Non-Alcoholic Refreshments

While alcoholic beverages can add to the fun, it’s essential to cater to all preferences. Ensure there are plenty of non-alcoholic options like flavored waters, iced teas, and sodas available for those who prefer not to drink or are designated drivers. Even more so if there will be families with children in attendance – keep everyone safe and hydrated in the heat!

Do: Plan Activities or Entertainment

Keep the energy high and the boredom at bay by planning engaging activities or entertainment for your company picnic. From team-building games like tug-of-war or sack races to hiring live bands or DJs, there’s no shortage of options to keep everyone entertained throughout the day. We also stock yard games, like cornhole and Can Jam, which are perfect for a bit of friendly competition.

Don't: Make it all About Food & Drinks

While food and drinks are undoubtedly important aspects of any picnic, remember that they’re just part of the equation. Incorporate other elements such as team-building activities, awards ceremonies, or friendly competitions with fun prizes. This will make the event all the more meaningful and memorable for your employees.

Do: Feature Local Fare

Support local businesses and showcase the flavors of your region by featuring local fare at your company picnic. Whether you choose to partner with a nearby food truck or hire an employee with a passion for barbequing, incorporating local flavors will add a unique touch to your event.

Don't: Leave Food Exposed to the Elements

There’s nothing worse than cold, unappetizing food at a picnic. Ensure that food stations are adequately equipped with heating trays or chafing dishes to keep dishes warm, fresh, and covered throughout the event. Proper planning and execution will guarantee that everyone leaves with full and happy stomachs.

A company picnic is more than just a day of fun in the sun—it’s a valuable opportunity to show appreciation to your team! Reach out today and let Peak Party Rentals help you create the perfect setting for your employee picnic. Be sure to ask about our tent packages, designed to make hosting outdoor events a breeze!

Mike R.

I needed to order a stage for an event with very little time to spare. I contacted Peak Party Rentals and spoke to Kieran. He was able to accommodate my request and the set up and take down went off without a hitch. Can’t say enough about the customer service he provided.

  • APEX
    (40 GUESTS)

  • Party Package

    40 GUESTS

    Our 20’ x 20’ tents comfortably seat 32-40 guests around (4) 60” round tables. We recommend seating 8 guests per table but you can also seat 10 per table if needed. This is our smallest size tent for backyard and graduation parties.

  • SUMMIT
    (60 GUESTS)

  • Party Package

    60 GUESTS

  • PINNACLE
    (80 GUESTS)

  • Party Package

    80 GUESTS

Party Package

40 GUESTS

Our 20’ x 20’ tents comfortably seat 32-40 guests around (4) 60” round tables. We recommend seating 8 guests per table but you can also seat 10 per table if needed. This is our smallest size tent for backyard and graduation parties.

Party Package

60 GUESTS

Party Package

80 GUESTS